\documentclass[draft]{letter}
\signature{Andrew O'Neill}
\longindentation=0pt
\begin{document}
\begin{letter}{Research and Economic Analysis Unit \\ Sloan
Corporation}
\opening{Dear Staff:}

I am writing to you on behalf of the Technology Committee. There
will be a shift in policy that will require all staff to use the
Meeting Maker software for all future meetings and activities
starting in two weeks.

As some of you may already know, Meeting Maker vastly reduces the
complications in scheduling meetings, especially with multiple
parties. With meeting maker you can view the availability of all
the people involved in the meeting and pick the best day and time
for the meeting or even have the software automatically select
the first time everyone is available. You can also choose to have
it send you a reminder before a meeting or activity so you can
assure you are on time.

Prosing a meeting is simple. You can access the dialog from the
`File' menu and select `Propose Meeting' or with a keyboard
shortcut (Ctrl+M). A new screen will appear with all the details
you can assign for your meeting. The main things you'll need to
fill in are `Location', and `Guest'. You can also select which
attendees are `required' and `optional.'

The IT department will be offering a set of one-hour tutorials to
help ease the transition for those who have not used Meeting
Maker yet. It is recommended that you watch at least the basics
tutorial if you have not used Meeting Maker before.

\closing{Regards,}

\end{letter}

\end{document}
